›› Minutes of board meeting held on the 14th September 2007 at Dean Court

Attendees: Rob Trent, Derek Timoney, David Musker, Steve Harris, Brian Troake, Debbie Harris, Stuart Read, Paul Frank

Apologies: Derek Borthwick, Ernie Battey.

1) Minutes of the meeting held on 10th August 2007 were approved.

2) Matters arising

The corporate web page was now complete. There are currently three corporate sponsors. Lawns in Need paid £100, Vitals website had paid £50.The other sponsor is Burgess and Lee.

3) Main Board Report

DM advised that there continues to be pressure from creditors. Debtors are proving to be a challenge as well. The club has instructed solicitors to recover moneys from two debtors. The commercial department now insist on payment at the time of booking. The clubs accounting software is sage and has numerous problems which are causing difficulties getting management accounts out. The club has confirmed that the Leeds match is to be treated as a normal game. The Police costs for this game are higher than the usual rate.

4) Membership update

SR advised that 73 members had renewed so far. Of which 67 had paid by cheque and 6 by standing order.

5) Treasurers Report

SR advised that subscriptions of £575 had been received. The utilities warehouse commission for August 2007 was only £8. The postage costs for the newsletter amounted to £300, envelopes £12. DB had the printing costs which were in the region of £200. The cost of the shirt for the logo winner of £40 had been paid. The supporter’s direct membership was due for renewal and would cost £50.

CM funds amounted to £1039.78.

The standing order mandate for subscriptions had the bank account name as AFC Bournemouth Supporters Trust instead of AFCB CM Ltd.

Action: SR to change name of bank account to AFCB CM Ltd trading as AFCB ST before mandates are sent off.

The playershare account had £700 and it was agreed to pay this over to Playershare Ltd.

Action: SR to deal with.

RT suggested that a letter is sent  to the 10 members who are currently paying into the Cherryshare account to ascertain if they still want to continue and if so that the money is used for the benefit of the club in view of the fact that no further ordinary shares will be purchased.
SR advised that up until May 06 the CM had been issued with a share certificate of approx £3k each year relating to standing orders paid direct to the club. The original standing orders were made out to the club instead of the CM.The funds were for the CM to purchase shares in the club. It is not clear if those standing orders are still being met since the club changed banks.

EB is in the process of writing to tell the 11 persons who are paying into Cherryshare to cancel the standing orders and refund them accordingly. It needs to be clarified if these are individuals buying shares in their own right or part of the CM scheme.

Actions: RT to draft letter to ST members still paying into Cherryshare account.
SR/SH to sort the details of the members paying into the account
EB/DM to clarify if and what standing orders are being paid.

6) In to Win Update

DM advised the following;

In the 50 weeks to Jan 07 £20471 had been paid to the club.

In the 30 weeks to Aug 07 £16500 had been paid to the club.

All was used to help with the playing costs and the groundsman.Current membership was 442, a peak of 570 was achieved. The lottery will be relaunched in the next few months.

7) Website

Jane Smith now updates the website and as a result stories are up on our site very quickly.

8) AOB

The forum and quiz will be held on Thursday 27th September in the Cherry Tree. The Sodexho manager confirmed the date at a cost of £75 plus vat. PF has organised a Quiz for an Hour slot. It was agreed to hold a bottle draw to raise funds.

Action: SR to organise bottle draw. PF to organise quiz.

The running of the Inn off the bar and the high prices was discussed. LJ had suggested that a committee be set up led by the ST to discuss the bar and its operation. It would seem that the bar prices throughout the club were very high.

Action: SH to contact LJ to set up a committee.

DM advised that Steve Cuss had been given a lot more responsibility for the Football in the Community and was looking for help.

Action: RT to invite Steve Cuss to the next meeting.

 

AFC Bournemouth Supporters Trust